Overview of the Administrative Management Method

Administrative management methods is a set of approaches and techniques used for organizing and regulating the work of organizations. These methods are often employed at senior management levels to ensure the execution of strategic decisions and to achieve corporate objectives. In this article, I review the essence of the administrative management method, and discuss its properties, objectives, and mistakes in evaluating personnel management effectiveness.

Key Properties of the Administrative Management Method

1. Formality

Formal management methods are based on established and documented procedures, regulations, and rules. These standards and instructions are created to guarantee consistency and predictability in management processes. Since all decisions and processes are based on formally established rules, this reduces the likelihood of errors, subjectivity, and arbitrariness in decision-making. However, excessive formality can lead to rigidity and an inability to adapt quickly to changing circumstances.

1. Hierarchy

The administrative management method often utilizes a vertical hierarchical structure. This means that the organization has different management levels, where each subsequent level is subordinate to the previous one. A hierarchy ensures a clear division of responsibilities, facilitating the optimization of work processes and enhancing coordination between various departments. An overly rigid hierarchy can slow down the decision-making process and can also diminish the motivation of lower-level employees due to their feeling of lacking influence on decisions.

1. Centralization

In centralized management systems, decisions are made at the top management levels and cascade down the hierarchy. This is the opposite of decentralization, where decisions can be made at lower levels. Centralization can provide a unified direction and strategy for the entire organization, especially crucial for large companies with multiple departments. However, this method can lead to a lack of flexibility and adaptability at local levels. It can also induce a sense of alienation among employees who may feel their opinions are not considered.

Each of these properties has its advantages and disadvantages. It's essential for managers to consider all aspects of the administrative management method and adapt it to the specific needs of their organization.

Objectives of the Administrative Management Method

1. Ensuring Order and Structure in the Organization 

The administrative management method focuses on the formalization of processes, which aids in establishing a clear order and structure within the organization. This includes defining job descriptions, establishing hierarchy, delineating lines of reporting, and setting responsibilities. A structured approach provides transparency and predictability in work processes, which in turn enhances efficiency and manageability.

1. Standardization of Decisions and Procedures

One of the key objectives of the administrative management method is to create standardized procedures and decisions that can be applied in various situations. This ensures consistent actions and behavior within the organization, guaranteeing that every employee understands their roles and responsibilities. Standardized procedures also simplify the training of new employees and reduce the likelihood of errors.

1. Resource Optimization and Efficiency Improvement

The administrative management method aims at maximizing the use of available resources. Through precise planning, coordination, and resource control, organizations can achieve better results with minimal costs. This also includes productivity analysis, identifying key performance indicators (KPIs), and monitoring results to ensure continuous process improvement.

Thus, the objectives of the administrative management method not only structure the internal processes of the organization but also aim to achieve specific outcomes while ensuring stability and predictability.

Organizational and Administrative Management Methods and Their Tasks

1. Planning: defining objectives, setting priorities, and developing long-term and short-term plans.
2. Organization: establishing organizational structure, and delegating authority.
3. Control: monitoring and adjusting activities to ensure they align with plans and standards.

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Main Mistakes in Evaluating Staff Management Efficiency

• Subjectivity in Evaluation

Managers often rely on their personal impressions or preferences when assessing employees, thereby distorting results. Subjective evaluations based on personal likes, dislikes, biases, or stereotypes create an atmosphere of unfairness and diminish employee motivation.

• Ignoring Feedback from Colleagues and Subordinates

By focusing only on their own assessment, managers miss valuable insights from colleagues or subordinates about an employee's work. A 360-degree review, which gathers feedback from all company levels, provides a more comprehensive and accurate view of an employee's performance and their contribution to overall goals.

• Neglecting the Long-term Perspective

Concentrating on short-term results and achievements neglects the long-term potential and growth of an employee, overlooking opportunities for their professional development, and ultimately leads to the loss of valuable personnel.

• Insufficient Definition of Evaluation Criteria

Ambiguous or poorly defined evaluation criteria result in inconsistencies in assessment and misunderstandings between managers and employees. Criteria should be measurable, realistic, and align with the organization's tasks and goals.

Impact of the Administrative Management Method

The administrative management method significantly affects the corporate culture, structure, and daily operations of an organization. It promotes stability, predictability, and efficiency, but it can also face challenges, such as rigidity, bureaucracy, and resistance to change.

Conclusion

The administrative management method is a key tool for large organizations and those seeking structure and standardization. When applied correctly, it enhances efficiency and predictability. However, leaders must be aware of potential pitfalls and be ready to adapt their approaches according to changing circumstances and organizational needs.

Thanks to its centralized structure and clear division of responsibilities, this method provides a stable foundation for effective company operations. It promotes process standardization, increases predictability, and provides control at various management levels.

However, alongside these advantages, there's a risk of losing flexibility, which might decrease a company's ability to adapt to innovations and a rapidly changing business environment. In today's dynamic market and new technologies, organizations might consider blending the administrative method with other management forms to strike an optimal balance between stability and adaptability.